But ever since Microsoft’s introduction of Outlook 2019, many organizations are planning to use Outlook for their email operations. In addition, it gives you access to multiple exceptional features that are not available with other email platforms, especially Google Drive, Google Sheets, Docs, and other Google applications. With social engineeringscams increasing, the threat can come from within.Google Workspace (G Suite) has always been an excellent platform for setting up email accounts with your domain. Just because your anti-virus applications look like they’ve successfully blocked a virus, viruses evolve and pose new risks. Malware can potentially make Drive and Shared Drives (formerly Team Drive) files inaccessible unless you pay the ransom. If they delete Shared Drives (formerly Team Drive) folders and accounts, Google can’t tell that the permitted act is malicious, and business-critical files can be permanently lost. Insider attacks from a rogue admin can do even more damage. Insider attacks from a disgruntled employee, such as moving all the Drive folders they own to the Trash, then emptying the Trash, can make it impossible to recover files and folders. For example, a failed sync due to connectivity issues can result in orphaned files, and other files that may not be accessible. And while Shared Drives (formerly Team Drive) reduces the chance for an owner deletion, since the Team owns the file, it is still possible for a file to be deleted in error.Īdmins can incorrectly configure a Drive folder or file migration from one account to another, and/or delete accounts and files in error as well.Ī Drive folder or file can be lost due to sync errors. Collaborative Google Drive compounds data loss:Ī file creator or collaborator may think a file’s no longer needed and delete it.Read our ebook: 7 Reasons Why Enterprises Need SaaS BackupĮmptying the Drive Trash to “clean up,” accidentally deleting a file or folder and finding it’s gone forever due to storage limitations. Google Drive and Shared Drives (formerly Team Drive) files can suffer data loss due to human error, sync errors, accidental deletions, malicious acts, and malware, or due to accidental or malicious account deletion. Read our blogfor details on built-in recovery options While it will allow you to export from searches, it’s purpose-built for legal holds and business use, not for backup and restore. Google Vaultis not a backup and restore tool, but some sysadmins use it for that purpose. You use Data Loss Prevention (DLP) rules to scan files for sensitive content. After that, “the data cannot be recovered and is gone forever.” In addition, if storage limits are exceeded, or if the user or an admin empties the user’s Trash, that Drive file may now be “hard deleted” and it may not be possible for the admin to restore it.Īs a G Suite administrator, you can prevent users from sharing sensitive content in Google Drive or Shared Drives (formerly Team Drive) with people outside of your organization. When an email is deleted in Gmail, it goes first to the user’s Trash, where it is available for restore from Trash for up to 30 days. If the file was deleted more than 30 days ago, the admin can use their tools and retrieve it for up to 25 days after the “soft” delete. In the event a file is mistakenly deleted, end users can self-restore by finding it in their Trash within 30 days from deletion. A “soft” delete to Trash for 30 days followed a “hard” delete after 25 days.
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